Role

Resourcing Coordinator - Staffing Team

PT, Lisbon

  • Permanent
  • Business Services
  • Project Delivery
At Efficio, we're not just a consulting firm; we're a team of dedicated experts committed to transforming procurement and supply chain functions. Our mission is to drive sustainable, measurable value for our clients through innovative solutions and deep industry insights. Join us and be part of a dynamic environment where your skills and ideas make a real impact.
 
Efficio is the world’s largest specialist procurement and supply chain consultancy, with offices across Europe, North America, and the Middle East. We’re a diverse team of over 1,000 individuals, representing more than 60 different nationalities and speaking 40+ languages – and we’re continuing to grow rapidly!
 
To support this growth, we’re recruiting a Resourcing Administrator for our Resourcing and Project Delivery team. The team are responsible for resource location activities, deploying our 900+ consultants to projects such that we a) assign consultants to roles that meet their personal development objectives, b) allocate resources with the specialist skillsets required on a client-by-client basis and c) build team structures to deliver high-quality, efficient programmes to maximise profitability. The team is based in London and Dubai and is supported by our regional operations teams in Copenhagen, Saudi, Dusseldorf and New York. The team also have wider People Operations responsibilities to underpin the business with insights and forecasting, helping us make more informed and strategic decisions.

The role of the Resourcing Administrator is to support a variety of exciting project-based activities and enhance the data quality of our core functional processes, the accuracy of which is critical for managing consultant utilisation and the financial performance of our projects. The successful candidate will be fully embedded into the team supporting a wide variety of areas and work closely with the Global Resourcing team.
 
Under the guidance of an experienced team, you will play an active role in supporting the smooth running of our Resourcing department within Efficio. This role will provide the administrative backbone of the internal ERP system, from sale, to how we structure teams for success and finally working closely with Finance to account for performance. 

What will you be doing?

  • Improving the data quality for business intelligence used by the Staffing function via our Salesforce-based ERP system, FinancialForce
  • Being a key liaison between the Staffing team and consultants with timesheet queries
  • Ensuring data accuracy for forecasting purposes and providing input to the Staffing team for timely updates
  • Running regular data updates in accordance with internal processes
  • Enhancing our ways of working across the business by supporting operational change
  • You must have the right to work in Portugal, and be flexible to travel to London as required to work with the wider team
  • Learn quickly and work effectively under pressure
  • Work collaboratively to ensure the success of the project, while also working independently and taking ownership of your responsibilities
  • Challenge existing ways of doing things and suggest new ideas
  • Desirable analytical skills and problem-solving ability
  • Aptitude for quickly adopting new technologies, systems and processes
  • Excellent written and oral communication skills
  • Excellent organisation skills and attention to detail
  • Proactive, quick learner, curious
  • Calm, empathetic and diplomatic
  • Financial Force/Salesforce experience
  • General understanding of business operations in a professional services environment
  • Fluency in one of the following languages would be advantageous: French, German, Spanish, Italian, Arabic

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