Title

Why Opportunity Assessments Matter

Section
Guide
Summary

A cost reduction programme is often a top priority, but it also spawns many individual initiatives. Efficio has crafted this checklist to be read alongside our guide, to help both business and procurement leaders focus on the key elements throughout the process. This focus will help ensure a robust target with clear bottom line impact, involving the business in an achievable and agreed delivery plan. 

Why Opportunity Assessments Matter

  • Does your management team understand ‘why now’ on a procurement reset?
  • Do you and your key sponsors agree on the goals of the business case from the Opportunity Assessment?
  • Do they understand what they will get out of the Opportunity Assessment – a clear, robust business case, implementation plan, and return on investment view of a programme

Importance of spend visibility

  • Is spend categorised in a common market facing structure to allow you to see fragmentation of spend, and drill down by category or business units?
  • Is this spend trusted by the business and used to build business cases?

How to see there is opportunity

  • Is your team using fact-based analysis to build pragmatic estimates and show opportunity?
  • Do you have a clear list of key initiatives and a good understanding of the uncertainties and dependencies?
  • Have you got recent, relevant benchmarks within and without your organisation for key spend sizes and cost points?
  • Have you reviewed your top contracts in high potential categories – including all amendments?
  • Did your team have robust documentation on recent projects, allowing you to see what has been addressed and what still remains?

How to build a plan

  • Do you have a documented initiative pipeline of all the opportunities, laying out the sequence, time taken, and benefit realisation profiles?
  • Does your pipeline include 3-8 key initiatives, each saving a material amount for your business (e.g. more than 0.25-0.5% of your total third party cost base?)
  • Do you understand what is required to deliver the key in-scope opportunities?
  • Have you considered any key trigger points for key initiatives?
  • Are you and your key stakeholders confident you have the resources required to deliver this plan?
  • Can you summarise your pipeline in a way that gives a clear target and timeline for delivery? Could your key stakeholders describe it?

Are you ready for change?

  • Are you clear on current capability and capacity of your function, and the gaps to deliver your targeted pipeline?
  • Do you and stakeholders agree on what additional elements are required to deliver the plan?
  • Are your stakeholders willing to sponsor key initiatives, and give resources required from outside procurement?
  • Is your business excited about the opportunity and reassured by the plan?

To maximise its impact, click on the button below to download the pdf version of this checklist and pass it round a few of the leaders in the team, then come back together to see if you all agree on how your last Opportunity Assessment (or your upcoming one) is running.